Take the frustration and guesswork out of soliciting, analyzing and awarding bids—OneSource makes the competitive bid process efficient and easy

Make your life easier with this comprehensive Bid Analysis system that was designed to meet the specific needs of the food service industry.

OneSource Bid Analysis streamlines the entire bid process from creating specifications and soliciting bids to analyzing and awarding bids. The system’s intuitive features and automated processes will help you dramatically reduce the amount of time you spend managing the bid process. Many organizations process bids in their entirety in less than an hour.

The Bid Analysis module is seamlessly integrated with many important modules:
Inventory Management – Procurement – Menu Planner/Nutrition Analysis

EFFICIENT BID PROCESS

OneSource makes light work of creating and soliciting bids.

• Bids can be distributed by mail, email or online.

  Edit the preloaded bid specifications for your needs.
• Create bids by giving the bid a number, selecting the items to include and selecting the sites that will be using the items.
• Estimate required quantities effortlessly using menu plan forecasting for the bid period.
• Double check the menu plan forecast amounts with actual usage history derived automatically from actual production records.
• Create standard bid letters, award letters and other correspondence and store them in the bid database for automated merge mailings.
• Send bid letters and specifications to vendors easily; simply select the bid number and date range, check the boxes to select the information to be printed, and choose the vendors.
• Send bids electronically, by standard mail or make them accessible online for vendors to fill in.
• Provide an electronic version to vendors so they can directly enter their bids, eliminating the need for the district to post them manually.

Automated functions significantly reduce the time you spend analyzing and awarding bids.

• Processes bids A-Z in less than one hour!

  Analyze bids and separate them into low bid order the easy way—the system does it for you.
• View items that are already separated in lowest bid order.
• Award to lowest bidder and proceed automatically to next item.
• Review variances to bid specifications that are automatically detected by the system.
• Drill down to see the details of any variances.
• Select the next lowest bid without a variance and award; enter a comment as to why the lowest bid was not selected.
• Cut costs by performing and evaluating a cost analysis prior to final award.
• Substitute less expensive items automatically in menu plans and recipes.
• Utilize bottom line or “All or Nothing” bid methodology if desired.
• Use the system’s totally automated features to notify vendors.
• Provide the automatically generated bid audit report to all vendors and the board.
• Automatically updates the inventory database with new bid prices at a pre-scheduled time.
• Save time by processing bids A-Z in less than an hour.
• Make audits easy to conduct—everything is documented.