Placing the Right Order Requires Having the Right Information—OneSource Procurement has You Covered

Tired of having overstock problems, inventory becoming obsolete, add on orders? It seems some sites are always out of everything and others have enough to feed the entire nation. Horizon OneSource provides an easy-to-use, comprehensive solution for professionally managing the procurement process and eliminating such problems. The system provides vital information—when and where you need it—to help you make better buying decisions. OneSource Procurement gives you centralized control over site orders, automates many important functions and provides an efficient way to verify invoice quantities against received quantities when paying invoices. You will be able to save time and reduce costs with the intelligent innovative ordering features in OneSource Procurement.

The procurement module is seamlessly integrated with other important modules:
Inventory Management – Menu Planner – Production

CENTRALIZED MANAGEMENT

OneSource provides the right tools for complete centralized control over procurement.

OneSource optimizes site-to-site communications

• Control the items that sites can order and designate the purchase method to be used.
• Review site orders to identify and correct problems by glancing at the usage history and quantity on-hand and on-order information displayed on the screen. If changes are necessary the central office can change the site orders. The system automatically notifies site managers and updates the receiving documents.
• Consolidate site orders and easily separate them according to vendor. OneSource automatically produces purchase orders and site receiving documents for each vendor.
• Conveniently transmit orders to vendors via e-mail, fax, or mail—or use a custom interface.
• View orders by site and an optional summary of all orders for the district to see the total cost and the case counts for each item combined for the district.
• Verify invoiced quantities against ordered and received quantities prior to payment with Horizon’s three point audit system.

STREAMLINED SITE PROCEDURES

OneSource makes it easy for sites to know what to order.

Fast, accurate and automatic menu plan ordering feature forecasts projected servings.

• Utilize the fast, accurate menu plan ordering feature. Items and quantities are automatically calculated based on projected servings and on-hand/on-order balances. OneSource automatically converts servings to inventory units and checks supply on hand to suggest an order.
• View the pertinent information at the time orders are placed: accurate forecast of what is needed, on-hand balances, on-order balances, usage history and lead time.
• Adjust the feeding figure to automatically scale the forecast up or down when a field trip or inclement weather affects participation.
• Edit the order suggested by the system as needed.
• View the order broken down by daily requirements if desired.
• Optional shopping list option enables you to order any item based on usage history and par levels. Perfect for non-menu items.
• View an alert notification if you have similar items on-hand such as USDA commodities, or if an item has already been ordered.
• Setup the system to automatically place orders according to pre-defined criteria and reorder points.
• Receive orders into inventory system quickly and easily with “one keystroke” receiving for entire shipments.

IMPROVED EFFICIENCY

Effective procurement control saves time and cuts costs.

Your entire team will appreciate the intuitive, easy-to-learn OneSource system.

• Reduces overstock and out of inventory items by providing state of the art ordering methodology
• Access to vital information assists the decision making process when placing orders.
• Compare usage history to current quantity on hand and quantity on order to make better buying decisions.
• Review orders prior to consolidation.
• Identify and correct excessive orders easily.
• Override site orders centrally with automatic notification of site managers and changes to receiving tickets.
• Consolidate orders effortlessly—it’s completely automated.
• Transmit orders to vendors electronically or in a variety of other formats.
• OneSource provides a “Three Way Match” system for invoice verification prior to payment.
• The system is easy to learn and implement: site managers and central office personnel can be trained in less than one hour.